ISEPS/COS Joint Conference - 2019
Exhibitor Prospectus and Information


This page is being updated...  exhibitor registration will be available soon!

Conference date:    Friday, March 8, 2019
Set-up time:             Thursday afternoon, March 7, 2019
Conference overview:   CLICK HERE
Timetable overview (all 3 sessions):  CLICK HERE
Exhibit booth
details:  View Here
Booth assignment diagram (in real time):  CLICK HERE
Exhibit Hall Schedule:  CLICK HERE

CLICK HERE to view the exhibit hall diagram (PDF format)

Exhibitor registration

Please consider using the online registration which is the fastest way to submit your information.

When completing your registration, be sure to check the booth pick status update to select your booth.  Enter the booth number(s) in the space provided on the registration form.  You may indicate a first choice and a second choice.  In most cases, you will get your first choice.  If you don't indicate a booth number, we may assign one at our discretion.

  • Paper registration form/invoice in a "fillable" PDF file -- CLICK HERE 
  • Online registration  -- CLICK HERE   Registration is now closed

Important notice:  Upon submitting this registration, the Exhibitor and the Illinois Society of Eye Physicians & Surgeons/Chicago Ophthalmological Society understand and agree that ISEPS/COS policy does not allow the conference to accept any advice or services from the Exhibitor concerning speakers, authors, participants, program content or other CME matters as conditions of the exhibit fee, exhibit placement and/or sponsorship selection. In addition, both parties fully understand that this agreement, and therefore the conference, is free from commercial bias or control due to the separation of the designated exhibitor/sponsorship area and related activities from the CME planners, authors, speakers and CME sessions.  By submitting this form and the associated exhibit fee, it is expressly understood that the company is purchasing an exhibit space only and is not purchasing any meals or providing any other remuneration to physicians.

Additional documents for exhibitors

  • W9 form (taxpayer identification number) for the ISEPS-COS Joint Conference)
  • Shipping Instructions
  • Invitation letter and fact sheet (2018 version)
  • Exhibit hall diagram (PDF file)
  • Conference brochure for all attendees (PDF)
  • Detailed Programs for educational sessions -- will be posted later this year
    • Clinical Session (physicians) program
    • Practice Management Session program
    • Ophthalmic Technician Session program
    • Timetable overview for all 3 programs

Exhibit Booth Options and Prices

See exhibit hall diagram here (PDF file).    To pick your booth, use the online diagram: Exhibit Hall Status

All booths will be pipe & drape and are situated around the perimeter of the exhibit hall with "low rise" pipe and drape in the center giving all of the displays excellent visibility to the attendees.  Companies wishing to purchase additional space may reserve adjoining (and unsold) spaces.  Electricity is available at an additional cost (see below for details).

All breaks and the lunch period will take place in the exhibit hall which will be open throughout the conference.  In addition, we will be actively working to bring attendees to your booth.

Booth Options

  • Premium
    10x10 foot pipe & drape with 6-foot table and 4 chairs (includes electricity); prime location in the exhibit hall
    • Platinum sponsor = $10,000
      • Full-page color ad in meeting packet
      • Banner ad on ISEPS and COS websites
      • Signage recognizing Platinum level sponsorship at the registration area and the entrance to clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Gold sponsor = $7,500
      • Half-page color ad in meeting packet
      • Signage recognizing Gold level sponsorship at the registration area and the entrance to the clinical session
      • Verbal acknowledgment during general session & slide displayed during breaks
      • Link to company website on meeting webpages
      • Includes electricity & WiFi
    • Silver = $5,000
      • Quarter-page black & white ad in meeting packet
      • Signage recognizing Premium level sponsorship at the registration area and the entrance to the clinical session
      • Includes electricity & WiFi
  • Standard 
    • 10x10 foot pipe & drape with 6' table, 2 chairs -- $1,750
    • Double-size (20x10) pipe & drape with two 6-foot tables, 4 chairs -- $2,950 
      Any two unsold and adjacent standard booths can be combined to form a double, including the "end caps" on the center row of booths.
    • Electricity can be ordered for $200 additional (120 volts, up to 1,000 watts)
      • If you require 220 volts or more than 1,000 watts, contact the ISEPS/COS office for a price quote)

Exhibit Hall Layout and Update

     View a scale drawing of the exhibit hall - CLICK HERE

     Exhibit Hall Status - Booth Pick
     - Use this online diagram and list of booths available/sold -- CLICK HERE
       Maximize the window that opens to view the entire diagram.  This diagram is updated frequently.

Exhibit Hall Schedule

Thursday, March 7

     1:00 - 5:00 p.m. -- Exhibit setup

Friday, March 8
     6:00 a.m. -- Exhibit area available for setup
     7:15 a.m. -- Attendee registration begins; Exhibit Hall Opens
     Mid-morning -- All three general sessions will have mid-morning breaks of 30 minutes each
     12:00 - 1:30 p.m. -- Lunch break
     Afternoon -- All three general sessions will have afternoon breaks
     3:45 p.m. -- Last break period ends; Exhibit Hall Closes
     4:00 p.m. -- Exhibitor break-down, packing

NOTE: Exhibitors with outbound shipments may leave their materials at their booth.  All items must have a pre-paid shipping label.

Other Conference Information


  • Meeting overview 
  • Conference brochure (PDF)
  • Physician Session 
    • Detailed program -- CLICK HERE
  • Ophthalmic technician session
  • Practice Management session
    • Detailed program -- CLICK HERE
  • Hotel information 
  • Stephens Convention Center - general information
  • Return to the 2018 Annual Meeting general information page -- CLICK HERE

Contact Information

     Richard Paul
     ISEPS & COS Executive Director
     10 W. Phillip Rd., Suite 120
     Vernon Hills, IL  60061
     Phone:  847/680-1666
     Fax:  847/680-1682
     Email:  [email protected]



Last Updated on Tuesday, August 21, 2018 09:58 AM